Regulation 38 and the 'Golden Thread'
Regulation 38 what is it? And what does this means for the future of fire safety and preserving the Golden Thread' of information? , Feb 02, 2022
R38 (Regulation 38) and the 'Golden Thread'
The Grenfell Tower tragedy in 2017 and the fire within the
student accommodation in Bolton triggered an overdue shift in attitudes towards
fire prevention, as well as new legislation and regulations. As Dame Judith
Hackitt set out in her recent review of building safety after Grenfell, there
is a pressing need to preserve the ‘golden thread’ of information about
construction and refurbishment work.
What is Regulation 38? Regulation 38 of the building
regulations requires that:
“The person carrying out the work shall give fire safety
information to the responsible person not later than the date of completion of
the work, or the date of occupation… whichever is earlier.”
This regulation aims to ensure that information critical to
the fire safety of people in and around the building is communicated to the
owner, occupier and/or end user, so that the building can be operated and
It should ensure that – provided the building is constructed
in accordance with the design information available when most fire safety
strategies are developed and drafted, i.e., RIBA Stage 3 – the fire safety
strategy given to the responsible person is correct and accurately reflects the
fire safety precautions in the building.
This enables the responsible person to conduct a suitable
and sufficient fire risk assessment (FRA) for the building. It will accurately record the physical fire
safety precautions in place, and so enable risks to the relevant persons in the
building to be understood in a way that allows them to be appropriately
Going forward higher standards will now be needed in
relation to this and one of the best courses of action suggested will be to
simply keep a diary of the build as you go, pictures, materials used etc.
Tangible evidence for future assessments and fire strategy guides that can be
called upon with ease.
One of the big talking points was fire doors, the following
checklist from Fire Door Alliance provides an example of the type of
information relating to each individual installed fire door, that you should
include in the fire safety handover pack.
1. The location and rating of every fire door in the
2. The fire door certificate – which MUST be relevant to
each installed fire door.
3. The type of seal (intumescent / smoke seal / acoustic)
fitted to the door or frame.
4. Details of the doorframe (hardwood, softwood, MDF etc.)
and how that relates to the fire door test.
5. Details of hinges, closers and other essential building
hardware (CE marked) and how that relates to the fire door test.
6. Maintenance information for each component, including the
7. Frequency of inspection and maintenance, depending on
expected usage of the door.
What are your thoughts on Regulation 38? Have you found a
better a way track it all and keep the Golden Thread of information intact and
Denaploy offers a services for providing R38 documentation as part of our handover documentation.